Moving an office can seem like a rather complicated and troublesome task. This is especially true for companies where more than 150 employees work, each of whom accumulates an impressive amount of personal stuff. This should include not only documents, but also office supplies, souvenirs, personal property and office equipment. That is why, when moving from one business center to another, you should organize this process as competently and efficiently as possible.
An important role is played not only by transporting things from place to place, but also by their correct packaging, after which you can quickly unpack everything and immediately get to work. After all, every day spent takes away customers from the company, deprives it of the opportunity to provide its services, and, consequently, reduces income. So how to properly organize an office move with office furniture movers? Let’s see!
How to avoid problems?
Setting up a lost-and-found center in the old office could be beneficial, as it often leads to the discovery of long-lost items during the packing process. It’s important to discuss in advance the details of furniture assembly, including who will handle it and when. Following this, arrange and connect the office equipment. The final touch is cleaning, for which hiring a professional cleaning company is advisable.
Organizing an office move has now become simpler. With our assistance, you can swiftly and effortlessly relocate from one workplace to another. Remember to celebrate the new beginning. Organize a team-building event for your staff to help reduce the stress associated with the move. Changing offices is a great occasion for celebration.
Make a detailed plan
To make the moving process as convenient and comfortable as possible, it is advisable to create a plan. Furniture, office equipment, and documents should be transported sequentially and separately from each other. These three elements are crucial during planning and together constitute what is known as an office.
The worst scenario is confusion, disorganization, and even mild panic. To ensure everything goes smoothly, it’s essential to devise an action plan in advance. Making a calculated decision is important here, considering the upcoming expenses, potential benefits of changing offices, and calculating any potential losses that could adversely affect the business.
Organizing an office move correctly means planning and thinking through the process down to the smallest details, executing it step by step. The challenge in moving lies in the diversity of the items being transported. Employing a professional moving company is the optimal solution for such a move. This way, you can save time and quickly resume work at the new location.
Preparation step is also important
Before moving, it’s crucial to complete a few key tasks. Start by making a full inventory of what will be moved. Next, carefully think through the new office layout, taking into account its size, to place furniture and office equipment efficiently. It’s important to hire a moving company expert who will arrange for the necessary transport and movers, and finalize the contract with them. Employees’ personal items should be gathered and packed. This includes organizing office folders, books, and decorations. Office equipment needs to be safely disconnected and packed. Furniture like cabinets, shelves, pedestals, racks, and safes should be dismantled, disassembled, and packed. After loading everything, arrange for insurance and clean the premises. Make sure the technology is stored and secured properly in boxes during transit to avoid damage, and invest in quality packaging to ensure everything is well-protected.
Labeling each box is one of the main nuances during any move. Label information sheets with information about what is contained inside the package, as well as what part of the office the boxes are intended for. Such notes will greatly facilitate the unpacking process and help avoid confusion while sorting things out. A rational approach and compliance with all preparatory procedures will allow you to follow the planned plan, save money and meet the agreed deadlines.
To Wrap Up
No matter how carefully you organize the preparatory process and try to control it, the success of the entire operation depends on the right choice of a moving company. Real professionals with many years of experience can handle office transportation.
Only a moving company specializing in freight transportation services has in its fleet a line of necessary vehicles and loading equipment that can handle large-sized cargo.
Now this crucial moment has come – be prepared for the fact that the day will start quite early and end late. You should be patient and appoint responsible colleagues who will exercise control in both offices. An employee located in the old building must ensure that all things are loaded into the car carefully. And a colleague in the new premises will be responsible for receiving goods – it is his responsibility to manage the process of unloading boxes.
Assign a specific person responsible for transporting documents and valuables. Arrange for the team’s transfer and lunch break. The main task of the manager is to prevent the accumulation of a large number of people, which could lead to confusion and disorder.
