Most teams spend more time than they recognize managing tools instead of doing work. Hours slip by unnoticed within endless messages, janky spreadsheets, and meetings that never stop. That’s why a ton of organizations pay for project management tools — albeit all too often, having too many tools creates a new hazard to project management, and undermines efficiency.
Lark gets it right by expressing messaging, meetings, scheduling, approvals, and data management through a single ecosystem. What truly makes Lark project management capacity among the best project management tools is not just the breadth and depth of Lark’s productivity capabilities, but instead a ton of lesser-known functions that have been designed as seldom bold actions to save you hour after hour. Lark’s often overlooked features are less so ‘sexy features, and more functional features that drive efficiency for you and your team’s work week. Let’s look at seven Lark features your team may not yet be exploring — and how they can also change the context of work for your teams.
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Lark Messenger: From chat to action in seconds
Most people treat chat apps as a place to talk. Lark Messenger takes it further by ensuring conversations become actions. Instead of losing decisions in endless threads, you can:
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Pin important updates so the team never misses them.
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Instantly convert a message into a task.
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Use intelligent search to find old conversations in seconds.
The real value comes from eliminating the “what did we agree on?” moments. Messenger keeps discussions moving forward, so your team doesn’t waste time rehashing previous conversations.
Lark Messager
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Lark Calendar: Scheduling without the email chains
If scheduling meetings feels like a job in itself, you’re not alone. Back-and-forth coordination across time zones is one of the biggest productivity killers. Lark Calendar makes this seamless by showing availability in real time, letting you create events directly from the chat. If you are the host, you can easily set the options and permissions to invite new joiners, check the guest list, link the existing document for the event, or create meeting notes
No more guessing games or digging up Zoom links. By simplifying coordination, Calendar gives your team back precious hours each week.
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Lark Approval: Decisions that don’t stall projects
Approvals are a hidden bottleneck in many organizations. Budget sign-offs, leave requests, or project milestones often get lost in someone’s inbox, holding up entire workflows. Lark Approval clears this roadblock:
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Requests are submitted in seconds.
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Managers receive real-time notifications.
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Every decision is logged automatically.
Here’s where automated workflow comes in. With Approval connected to Base, project status can be updated the moment a request is signed off. No chasing managers, no manual updates — just smooth progress.
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Lark Base: Data management that scales with your team
Spreadsheets are useful, but quickly become messy as teams grow. Multiple versions float around, errors creep in, and suddenly, hours are wasted reconciling numbers. Lark Base solves this by turning raw data into structured workflows:
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Switch between table, Kanban, or calendar views.
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Automate repetitive updates like task assignments.
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Build a central hub for projects and data.
Think of Base as your team’s control room. Instead of piecing together fragmented data across tools, you get one living source of truth.
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Lark Docs + Wiki: Knowledge that stays put
Every workplace has wasted a ton of time searching for “the latest version” of a document. Lark fixes this pain by separating the content into two complementary tools:
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Docs for real-time drafting, brainstorming, and collaboration.
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Wiki for finished documents, playbooks, and policies.
Everything is interconnected and searchable. A brainstorm in Docs can transition into a structured guide in Wiki, keeping knowledge alive and available. Your team spent enough time chasing files, and now you can finally spend that time developing ideas.
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Lark Forms: Feedback without friction
Surveys and forms are easy enough to create, but they can bring frustration when responses seem to fly in from all sorts of different tools. Lark Forms simplifies headaches!
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Distribute surveys immediately via Messenger.
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See live responses as they come in.
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Export results directly into Base for analysis.
Not only does this minimize administrative headaches, but it also allows you to take action on the insights, considering a process that has taken days of compilation now takes minutes.
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Lark Meetings: Smarter sessions, better outcomes
Meetings can be useful; however, too many end up being a time drain. Lark Meetings changes this by automatically generating transcripts and highlights, syncing discussion points with Docs, and hosting recordings all within Messenger.
Now, if people miss the meeting, they can catch up quickly while the participants don’t need to sit through a never-ending recaps. Ultimately, all that provides valuable meetings without subtracting from the rest of your workday.
Conclusion
The reality of modern work is that wasted time isn’t always obvious. It hides in chat threads, bloated spreadsheets, delayed approvals, and endless scheduling loops. Lark addresses these pain points head-on, not by adding more tools, but by creating one platform where communication, data, and processes flow together.
Messenger keeps conversations actionable. Calendar eliminates scheduling chaos. Approval removes delays. Base creates a living control panel for projects. Docs and Wiki ensure knowledge is always at hand. Forms streamline feedback. Meetings become efficient and well-documented.
When combined, these features don’t just save a few minutes here and there — they add up to real, measurable time savings each week. By embedding efficiency into daily work, Lark allows teams to focus less on admin and more on progress.
At its core, Lark isn’t just a productivity app; it’s also business process management software. Lark redefines how teams operate day-to-day. If your team feels stretched thin or bogged down by tools that create more work than they solve, Lark is the shift you’ve been waiting for.
